Letter of offer (specimen)

Please note that the below example of a typical letter of offer is for general guidance only. Employers should consult their own legal advisers prior to engaging in any contractual arrangements. Hamilton Recruitment accepts no responsibility whatsoever for the consequences of any such offers or agreements entered into by or with other parties.

Private & Confidential

[Candidate Name]
[Candidate Address]

Date: [XXX]

Dear [Candidate Name]

We are pleased to offer you employment with [Company Name], subject to the following terms and conditions:

Immigration clearance

This offer is conditional upon a work permit being issued by the [Island] immigration authorities.

Employment position

You will be employed as [Position Title]. Your duties will include but are not limited to [XXX Per Job Description].

Start date and terms of employment

The initial contract will commence upon satisfactory clearance of the immigration authorities and will be for a period ending [XXX] calendar years later. Should this contract be terminated prior to completion, [X Month's] notice by you or the Firm will be required.

Working conditions

I.T. Facilities

You will be provided with a computer with approved software, in order for you to carry out your work with the Firm. It is your responsibility to take proper care of this equipment.

Working Hours

Office hours are 9.00 am to 5.00 pm or such other hours as may be necessary or as directed. It is envisaged that regular overtime may be required to meet the requirements of our clients.

Vacation Entitlement

You will be entitled to [X] working days’ leave per annum, plus local public holidays of approximately [X] days per annum.

Medical Leave

You are entitled to [X] days of paid sick leave per calendar year. Employees who are absent due to an illness for more than [X] consecutive days must produce a doctor’s certificate.

Disciplinary Code

[Enclosed is a copy of our Disciplinary Code & Procedures. Any employee misconduct will be dealt with according to the procedures detailed therein].

Remuneration

Your basic salary will be at the rate of [US$XXX] per annum. Salaries are reviewed on an annual basis.

[Overtime will be paid at the rate of US$X per hour.]

[In addition, the Firm has established a performance-based incentive plan, which is awarded on a discretionary basis, for which you will be eligible].

Payroll deduction

You will be subject to a payroll tax deduction of [X%] on your gross salary deducted monthly. We reserve the right to adjust this to the statutory rate following a [One-Month] notice period.

Medical cover

The Firm maintains basic medical cover in line with the statutory minimum requirements.

Relocation assistance

The Firm agrees to provide you with an economy class air fare for you to travel from [Country] to [Island] at the beginning of your contract.

[You will additionally be provided with temporary accommodation and transport for the first two weeks following your arrival on the Island].

References

This offer of employment is subject to the receipt of satisfactory references.

Offer acceptance

If you wish to accept this offer on the terms and conditions set out above, please sign and return [by fax] the enclosed duplicate copy of this offer [within 7 days of the date of this letter].

Yours sincerely

[Human Resources Officer]

I confirm my wish to accept the employment offer of [Company Name] on the terms and conditions set out above.

........................................

Print Name:

........................................

Candidate Signature

........................................

Date of Acceptance

Return to contents